Office Coordinator- Part-Time

The Office Coordinator is responsible for all front of the house coordination with vendors, services, and guests. This person will act as a receptionist, office administrator, and facilities coordinator, while helping with on-site events and customer visits.

This position is part-time, M-TH from 9:00am-3:00pm and qualified candidates will need to have the ability to work more hours as needed. Those hours may include Fridays as well. This position is benefits eligible.

KEY RESPONSIBILITES:

• Manage Building Renovation & Upgrade project and vendors
• Greet guests and vendors, manage security into the building
• Coordinate external and site contractors for services such as parking lot maintenance and lawn care
• Manage site contractors, including janitorial services, door security, painters etc
• Sort mail and organize the mail room, and any shipping or package administration (Fedex etc.)
• Ensure that conference and meeting rooms are continually stocked and cleaned
• Assist in event management and customer visits, such as ordering lunches, making reservations.
• Other duties as assigned

POSITION QUALIFICATIONS:

• Prior Office or Facilities Management experience preferred
• Excellent organizational and time management skills
• Ability to multi-task
• Strong customer service skills
• High school degree or GED required, Associates preferred
• Ability to lift up to 15 pounds and navigate the campus and building regularly

 

The Coats Company is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law.